NBCUniversal International (“NBCUI”) Travel and Entertainment Policy (the “Policy”) defines the criteria governing the reimbursement of authorized expenses incurred by NBCUI employees traveling and/or entertaining on behalf of NBCUniversal and its designated subsidiaries and affiliates.
This Policy provides guidance to employees, administrators, and expense report approvers regarding Company policies that pertain to business travel and entertainment expenses. Please check with you local HR team, as some Businesses have Policy addendums with lower thresholds.
This Policy outlines the procedures for obtaining transportation, lodging and ground transportation, defines reimbursable vs. non-reimbursable expenses; and outlines the documentation required to prepare the NBCUniversal Travel & Entertainment Expense Report in order to obtain reimbursement for qualified expenses and comply with local tax regulations.
For non-Concur territories that have a joint venture partner, that entity or territory may adopt their partner’s T&E policy as their own NBCUI policy as long as it is at least equal to, if not more, restrictive than NBCUI’s policy.
Gifts and business Entertainment
It is important to note that gifts and business entertainment are treated differently for compliance purposes. The Company will reimburse employees for certain gifts & entertainment expenses. In some instances a SupportCentral workflow form will need to be completed for gifts of certain values and to certain types of individuals (i.e. any gifts/entertainment to government officials or gifts/travel/plus-one’s over USD250 for commercial clients). Before incurring any expenses, please consult the Gifts and Business Entertainment section of the Company’s Code of Conduct found on NBCUNow.
In the event, you must complete a SupportCentral workflow form, please use this link:
http://supportcentral.inbcu.com/ProcessMaps/LaunchProcess.asp?prod_id=44418&proc_id=577485
Upon completion, you will be provided with a SupportCentral workflow number which will need to be included in your Concur submission. Please list all individuals who are benefitting from the gift or entertainment and classify whether they are an employee or nonemployee, particularly if they are a government official.
Charitable donations will also need pre-approval by a member of the Compliance Team.
For any additional information regarding gifts and entertainment, charitable donations or any other payments to be made on behalf a non-employee, please contact Andy Rollison at Andrew.Rollison@nbcuni.com (Compliance Team) or Spiros.Christoforatos@nbcuni.com (Corporate Controllership).